We are FIX Protocol Ltd. (a company number 03760285 with its registered office at 5th Floor, 6 St Andrew Street, London, EC4A 3AE and ICO registration number ZA037691) the owner and provider of this Web Site. This Policy applies to our use of any and all Data, as defined in Clause 1 below,  collected by us in relation to your use of the Web Site and any Services or Systems therein.

Services shall mean collectively any online facilities, tools, services or information that FIX Protocol Ltd. makes available through the Web Site either now or in the future.

Systems are any online communications infrastructure that FIX Protocol Ltd. makes available through the Web Site either now or in the future.  This includes, but is not limited to, web-based email, message boards, live chat facilities and email links.

If you have any questions about this Policy, please contact the FIX Program Office.

Data Collected

1.1. Without limitation, any of the following personal information (the Data) may be collected through the online form available on the Registration page:
1.1.1. name;

1.1.2. email address;

1.1.3 telephone;

1.1.4. Skype / Linkedin details;

1.1.5. address details;

1.1.6. employer;

1.1.7. job title / role;

1.1.8. financial services interests;

1.1.9. IP address (automatically collected);

1.1.10. web browser type and version (automatically collected);

1.1.11. operating system – i.e., the programs and data that run on your computer and manages the computer hardware and provides common services for computer programs. (automatically collected);

1.1.12. Data on the websites through which the User reached our website (automatically collected);

1.1.13. Cookie information (see clause 10 below); and

1.1.14. Location Data.

Our Use of Data

2.1. Any Data you submit, including any Data that you may submit through any communications System that we may provide, will be retained by FIX Protocol Ltd. for as long as you use the Services and Systems provided on the Web Site.

2.2. Unless we are obliged or permitted by law to do so, and subject to Clauses 2.2.1, 2.2.2, 2.2.3, 3 and 4 below, your Data will not be disclosed to third parties unless required by applicable law.

2.2.1 We may disclose your Data to our affiliates and / or other companies within our group of companies for the purposes defined in Clause 2.4 below, and also to other third parties as described in Clause 4 below.

2.2.2 When you register for a conference organized by FIX Protocol Ltd. we may share your Data with the sponsors of such conference, for organisation purposes and also for their own direct marketing purposes. This will be explained in further detail in the conference registration forms.

2.4. Any or all of the Data described in Clause 1 above may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site and our services. Specifically, Data may be used by us for the following reasons:

2.4.1. internal record keeping for committee / working group management, user management and accounting purposes.

2.4.2. improvement of our products / services;

2.4.3. transmission by email of promotional materials that may be of interest to you;

2.4.4. contact for market research purposes which may be done using email, telephone, fax or mail.

2.4.5 creating and maintaining your account if you become a registered member;

2.4.6 ensuring the security of your account and our business, preventing or detecting fraud or abuses of our website, for example, by requesting verification information in order to reset your account password;

2.4.7 to comply with applicable law, for example, in response to a request from a court or regulatory body, where such request is made in accordance with the law; and

 

Third Party Web Sites and Services

3.1. FIX Protocol Ltd. may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, search engine facilities, advertising and marketing.

3.2. The providers of such services do not have general access to Data provided by Users of this Web Site, but only to the specific categories of Data they require in order to provide the contracted services. Any Data used by such parties is used only to the extent required by them to perform the services that FIX Protocol Ltd. requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.

Changes of Business Ownership and Control

4.1. FIX Protocol Ltd. may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.

4.2. In the event that any Data submitted by Users will be transferred in such a manner, where required by applicable law, you will be contacted in advance and informed of the changes.

Controlling Access to your Data

5.1. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include objecting to the following:

5.1.1. objecting to the use of Data for direct marketing purposes and also for market research purposes; and

5.1.2. objecting to us sharing Data with third parties.

Your Right to Withhold Information

6.1. You may access certain areas of the Web Site without providing any Data at all, except information pertaining to your IP address and the ones collected by the cookies we use, as described in this Policy. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.

6.2. You may restrict your internet browsers use of Cookies. For more information see clause 10.4 below. Should you elect to do so, certain capabilities of the Web Site may be rendered inoperable.

Accessing your own Data

7.1. You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Your marketing preferences (i.e. whether you wish to receive event announcements) may also be stored and you may change this at any time.

7.2. You have the right to ask for a copy of your personal Data on payment of a small fee in accordance with the provisions of the Data Protection Act 1998. These requests should be sent to fix@fixtrading.org.

Security

8.1. Data security is of great importance to FIX Protocol Ltd. and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected by us in relation to your use of the Web Site and any Services or Systems therein.

Transfers of your personal data

Your Data may be transferred outside the European Economic Area (EEA). In the event Data is transferred outside of the EEA, we will take the legally required precautions to ensure it is appropriately protected, and that any such international transfer is carried out only in accordance with the Data Protection Act 1998.

Cookies

10.1. FIX Protocol Ltd. may set and access Cookies on your computer.   We use this information and Data to tailor the Web Site for our visitors, showing them content that they are shown to be interested in, and displaying the content according to their preferences.

10.2. A Cookie is a small file that resides on your computer’s hard drive and often contains an anonymous unique identifier and is accessible only by the web site that placed it there, not any other sites.  Cookies can be first party or third party cookies.  First party cookies – cookies that the website you are visiting places on your computer.  Third party cookies – cookies placed on your computer through the website but by third parties.

10.3. You may delete Cookies, however you may lose any information that enables you to access the Web Site more quickly.

10.4. Certain capabilities of the Web Site may be rendered inoperable should you elect to disable cookies. FIX Protocol Ltd. shall have no obligation to restore such capabilities or to provide support in respect restoring such capabilities.

10.5. You can choose to enable or disable Cookies in your web browser. By default, your browser will accept Cookies, however this can be altered. For further details please consult the help menu in your browser. Disabling Cookies may prevent you from using the full range of Services available on the Web Site.

10.6  We use the following first and third party cookies on our website:

Strictly necessary cookies – These cookies are essential in order to enable you to move around the website and use its features.  Without these cookies, services you have asked for cannot be provided.  They are deleted when you close the browser.  These are first party cookies.

Performance cookies – These cookies collect information in an anonymous form about how visitors use our website.  They allow us to recognise and count the number of visitors and to see how visitors move around the site when they are using it and the approximate regions that they are visiting from.  These are first party cookies.

Functionality cookies – These cookies allow the website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features.
These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customize. The information these cookies collect may be anonymized and they cannot track your browsing activity on other websites. These are first party cookies.

Targeting Cookies – These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually third party cookies, placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organisations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organisation.

Cookie consent and opting out

To comply with current legislation, we need to ask for your consent to set cookies on our website.

When you arrive on our website a pop-up message will appear informing  you that we would like to place cookies on your device.  If you, or another user of your computer, wish to withdraw your consent at any time, you can do so by altering your browser settings otherwise we will assume that you are happy to receive cookies from our website.  For more information please visit http://www.allaboutcookies.org/ and http://www.youronlinechoices.com/uk/.

11. Changes to this Policy

11.1. FIX Protocol Ltd. reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Web Site and we encourage you to check this page regularly for such updates. Your continuous use of our Website an electronically communications exchanged with us you consent to the processing of your Data as set out above.